1. Position: Finance Administrative Assistant
Location: Kampala, Uganda
Assignment Length: One year – renewable
Partners in Population and Development (PPD) is an inter-governmental alliance of 27 Developing Countries with a mission to expand and improve south-south collaboration in the fields of reproductive health and population and development. Information on the PPD Africa Regional office is available at: www.partners-popdev.org/aro
Primary Functions of the Position
The Finance Administrative Assistant will provide overall support to the Finance department. The position requires keen attention to detail and high levels of confidentiality and integrity. Working under the supervision of the Finance and Administration Officer, PPD Africa Regional Office, the Finance Administrative Assistant will undertake the following duties;
Duties and Responsibilities
- Maintenance, monitoring the petty cashbooks
- Receiving all approved payment requests
- Entering approved payment requests into accounting software- Sage Evolution.
- Preparation of payment vouchers for both cash and bank payments
- Registering all payments before issuing them to the vendors and ensuring availability of receipts.
- Ensuring that accounts are accurately monitored and recorded
- Follow up accountability of advances following procedures in the accounting manual
- Files all accounting documents in properly labelled files
- Preparation of Bank reconciliations
- Maintaining financial records which accurately record the Organization’s incoming and outgoing finances
- Assist in dealing with the payroll by processing wages and employee expense claims.
- Assist in the preparation of monthly management/ financial accounts/ reports.
- Carrying out banking duties as a third-party agent including making cash deposits, cash withdrawals, picking bank statements and other related tasks.
- Participate in field activities to ensure project resources are properly utilized.
- Participate in the preparation of Audit files / Audit processes
- Other duties assigned by the supervisor and / or Head of Department
Link to vacancy details: Vacancies Apr-2025.
Send all requested documents at recruitment@ppdsec.org
Deadline: 18th April, 2025 | 5.00 pm
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Location: Kampala, Uganda
Assignment Length: One year – renewable
Partners in Population and Development (PPD) is an inter-governmental alliance of 27 Developing Countries with a mission to expand and improve south-south collaboration in the fields of reproductive health and population and development. Information on the PPD Africa Regional office is available at: www.partners-popdev.org/aro.
Primary Functions of the Position
Working in close collaboration with staff at the Africa Regional Office, the Driver is responsible for performing tasks related to driving and maintenance of PPD Africa Regional Office vehicles in a safe and economic manner according to the traffic laws and regulations of Uganda.
Duties and Responsibilities
Under the supervision of the Finance and Administration Officer, PPD Africa Regional Office, the Driver is responsible for;
- Transportation of staff and visitors as instructed
- Ensuring safety of passenger and allocated vehicles at all times.
- Maintenance of allocated vehicle mileage records to ensure that all trips, fuel fill up, time reading are recorded.
- Maintenance of vehicle allocated in sound mechanical conditions and general cleanliness.
- Prompt delivery of mail and equipment and maintained records of delivery.
- Timely servicing of the vehicle allocated.
- Parking the office vehicle at the close of business and hand over the keys to the designated officer.
- Any other duties that may be assigned from time to time by the supervisor and/or Head of Department
Link to vacancy details: Vacancies Apr-2025.
Send all requested documents at recruitment@ppdsec.org
Deadline: 18th April, 2025 | 5.00 pm